VACANCIES

“The Oxford University Catholic Chaplaincy is looking for a Chaplaincy Manager.  

Please submit your application by September 18, 2020.”

Job Profile: Manager of the Oxford University Catholic Chaplaincy

Location: The Old Palace, Rose Place, St Aldate’s, Oxford, OX1 1RD

Reporting to: To the Chair of the Newman Trust

Job Purpose: To support the Newman Trust in its main charitable objective, ie to be a grant-giving body to Catholic causes, especially the Oxford University Catholic Chaplaincy, and, in this context, to work with the Chaplains and the Chaplains’ Secretary.

The Manager will
· have overall responsibility for the day to day running of the Old Palace (and its newer extension) and No 85 St Aldate’s in Oxford;
· support the Newman Trust in looking after its investment properties (parts of the Old Palace, and No 82 St Aldate’s in Oxford);
· line-manage several members of staff (currently two ),
· and work with the Chaplains and the Chaplain’s secretary.

Essential criteria

The Manager
· will have a flexible and personable approach to work
· will have a good understanding of IT;
· will have experience of maintaining buildings, both for day to day use and long-term upkeep;
· will have basic accounting experience and experience of running a pay-roll.

Principal Duties and Responsibilities:

1. Maintenance, management and day to day running of the Newman Trust buildings (the Old Palace, No 82 and No 85 St Aldate’s in Oxford, some of which are listed, grade 1 and/ or 2):
a. dealing with contractors, local council, health and safety requirements etc;
b. dealing with insurance, surveyors, Newman Trust solicitors and others providing a professional service to the Newman Trust;
c. dealing with the Trust’s tenants;
d. directing other staff members to support maintenance of the Trust’s buildings. (Currently there are the live-in housekeeper/ cleaner, and the maintenance assistant.)

2. Accounts:
a. day-to day accounting; the Newman trust currently uses Xero;
b. working with the Newman Trust accountants and auditors, and others providing a professional service to the Newman Trust
c. directing other staff in support work for the accounts.

3. Staff Pay Roll and Pensions:
a. Processing the payroll on a monthly basis, using an online system for pay roll and pensions;
b. working on handbooks, job descriptions, updating contracts and other HR related work.

4. Website:
a. Overall maintenance of and responsibility for the Newman Trust website, working with a website designer and with university IT;
b. keeping the non-chaplaincy part of the website up to date;
c. organising training and/or training others.

5. Facilities Management, especially for the Conference Business:
a. Responsible for generating commercial business for the Newman Trust, through the hiring out of event and meeting space within the Newman trust building. The Newman Trust currently uses the on-line systems Planyo and Checkfront.
b. balancing conference business with chaplaincy’s and students’ needs;
c. line-managing other members of staff who look after the day-to-day tasks for the conference business.

6. Student Accommodation:
a. organising licence agreements for rooms within the chaplaincy;
b. monitoring payments;
c. looking after maintenance etc. and supervising housekeeping
(day to day housekeeping left to the housekeeper)

7. Regular contact with members of the public.

Salary: depending on experience, initial salary could be around £30.000.

Please direct enquiries to Neil Bartlett, Manager Catholic Chaplaincy, catholic.chaplaincy@ox.ac.uk, and please send applications, including a cv and a statement referencing relevant professional experience, as well as the names of 3 referees, to Juliane Kerkhecker, Chair of the Newman Trust, juliane.kerkhecker@classics.ox.ac.uk. Applications should be received by noon, September 18, 2020. We will take up references before the interviews; we expect to be able to give 10 days’ notice before the interview.